Proposal Executive

Proposal Executive

We are looking for an organized and dynamic Proposal/Sales Executive with experience in oil & gas/energy-related engineering firms in Singapore. Your main responsibility will be to provide support to the proposal and sales team in their day-to-day operations and order follow-ups.


  • Follow through pre-qualification procedures with various clients
  • Update, monitor and maintain RFQ (Request for Quote) from any source
  • Review tender scope, terms & conditions
  • Assist in Bid/No-Bid process and prepare report for management’s review
  • Distribution of RFQ documents to respective engineers for technical proposal preparation
  • Collate and prepare technical documents for submission
  • Preparing Bill of Materials, source for suppliers/manufacturer and price negotiation
  • Prepare Commercial Proposal with costing and quotation
  • Ensure that submissions are standardized in terms of format, font, logo, etc. and in line with client’s bid requirements
  • Experience in tender process and online/offline submissions
  • Assist Proposal Manager in preparation and management of proposal administration documents, certifications etc
  • Maintain proper filing system and ensure effective document control for easy access and retrieval
  • Directly supporting the Proposal Manager with gathering of information for and responding to bid
  • Preparing reports for Proposal & Sales management team
  • Maintain and contact our existing customer database
  • Taking the awarded bid process from the initial concept through to handover to Project team

Sales Support

  •  Providing support to sales enquiry, bid and marketing materials/activities
  • Assist to fulfil requirement and provide company documents for vendor list approval to be registered as vendor list
  • Clarify the proposal technical and commercial queries from clients
  • Assist commercial department in cultivating good relationship with existing and potential clients
  • Assist Sales Manager in market research (e.g Competitors’ Analysis, Potential Services/ product offering, etc) and prepare presentation slides.
  • Diploma in Engineering / Management / Business Administration
  • Minimum 2 years of relevant experience, ideally with oil & gas related industry
  • Proactive, detail-oriented with good communication, organisational and time keeping skills
  • Possess a reasonable level of proficiency in MS Word, Excel, PowerPoint and Adobe Acrobat
  • Able to work independently under high pressure, tight deadlines and multi-tasking environment

*Only shortlisted candidates will be notified.