Proposal Executive

We are looking for an organized and dynamic Proposal/Sales Executive with experience in oil & gas/energy-related engineering firms in Singapore. Your main responsibility will be to provide support to the proposal and sales team in their day-to-day operations and order follow-ups.

Proposals

• Follow through pre-qualification procedures with various clients
• Update, monitor and maintain RFQ (Request for Quote) from any source
• Review tender scope, terms & conditions
• Assist in Bid/No-Bid process and prepare report for management’s review
• Distribution of RFQ documents to respective engineers for technical proposal preparation
• Collate and prepare technical documents for submission
• Preparing Bill of Materials, source for suppliers/manufacturer and price negotiation
• Prepare Commercial Proposal with costing and quotation
• Ensure that submissions are standardized in terms of format, font, logo, etc. and in line with client’s bid requirements
• Experience in tender process and online/offline submissions
• Assist Proposal Manager in preparation and management of proposal administration documents, certifications etc
• Maintain proper filing system and ensure effective document control for easy access and retrieval
• Directly supporting the Proposal Manager with gathering of information for and responding to bid
• Preparing reports for Proposal & Sales management team
• Maintain and contact our existing customer database
• Taking the awarded bid process from the initial concept through to handover to Project team

Sales Support

•  Providing support to sales enquiry, bid and marketing materials/activities
• Assist to fulfil requirement and provide company documents for vendor list approval to be registered as vendor list
• Clarify the proposal technical and commercial queries from clients
• Assist commercial department in cultivating good relationship with existing and potential clients
• Assist Sales Manager in market research (e.g Competitors’ Analysis, Potential Services/ product offering, etc) and prepare presentation slides.

• Diploma in Engineering / Management / Business Administration
• Minimum 2 years of relevant experience, ideally with oil & gas related industry
• Proactive, detail-oriented with good communication, organisational and time keeping skills
• Possess a reasonable level of proficiency in MS Word, Excel, PowerPoint and Adobe Acrobat
• Able to work independently under high pressure, tight deadlines and multi-tasking environment

*Only shortlisted candidates will be notified.